East Devon District Council

Sidmouth RFC Ltd

Heydons Lane, SIDMOUTH, EX10 8NJ

Premises Licence PLWA1076 from from 11/07/2026 to 11/07/2026

Licence holder(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• the supply of alcohol

Additional Conditions

•  

  ANNEXE 1 - MANDATORY CONDITIONS

   

  1.              (a)              There shall be no sale or supply of alcohol when there is no designated premises supervisor in respect of this premises licence or at a time when the said premises supervisor does not hold a personal licence or when his/her licence is suspended.

  (b)              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

  2.              (1)              The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)              In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)              provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d)              selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e)              dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  3.              The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

  4.              (1)              The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2)              The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3)              The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a)              a holographic mark, or

  (b)              an ultraviolet feature.

  5.              The responsible person must ensure that-

  (a)              where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)              beer or cider: ½ pint;

  (ii)              gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)              still wine in a glass: 125 ml;

  (b)              these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c)              where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”

  6.              (1)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2)              For the purposes of the condition set out in paragraph 7(1) -

  (a)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b)              “permitted price” is the price found by applying the formula -

   

  P = D + (D×V)

  where-

  (i)              P is the permitted price,

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c)              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)              the holder of the premises licence,

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d)              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e)              “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3)              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

  (4)              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2)              The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

  7.              Any person used to carry out a security activity as required under any condition of this licence/certificate must be licensed or authorised to do so by the Security Industry Authority.

   

• ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  Prevention of crime and disorder

  Sidyfest will implement robust security and management protocols to prevent crime and disorder at the event:

   

  Professional Security Staff:

  Employ licensed SIA security personnel to monitor entry, patrol the site, and respond to incidents.

  Position security at key points such as entrances, the bar area, and near the stage.

  Entry and Prohibited Items:

  Operate controlled access points with ticket scanning and bag searches to prevent prohibited items, including drugs, weapons, and alcohol from being brought in.

  Alcohol Management:

  Bar staff will receive training in responsible alcohol service, ensuring intoxicated individuals are refused further service.

  A Challenge 25 policy will be enforced at all points of alcohol sale.

  CCTV and Monitoring:

  Install CCTV cameras to monitor high-traffic areas and record incidents for use in investigations if required.

  Maintain constant communication between security, staff, and event management via radios.

  Incident Reporting:

  Use a dedicated incident log to document any occurrences of antisocial behaviour or criminal activity, ensuring follow-up and reporting to the authorities as needed.

  Police Liaison:

  Maintain regular contact with local police before and during the event to ensure a coordinated response to any criminal incidents.

   

  Public Safety

   

  Sidyfest will prioritise the safety of all attendees, staff, and performers through:

   

  Risk Assessment and Compliance:

  A comprehensive event risk assessment will identify hazards, and control measures will be put in place to address them.

  All electrical equipment and staging will be checked for safety and certified where necessary.

  Capacity Management:

  Attendance will be strictly limited to the site’s maximum capacity, monitored through pre-sold tickets and controlled access.

  Security will count attendees at each entry point to prevent overcrowding.

  Emergency Planning:

  Develop a clear emergency plan covering evacuation procedures, severe weather contingencies, and medical emergencies.

  Employ trained marshals to assist with evacuations and crowd control.

  Medical Facilities:

  Provide a dedicated first aid station staffed by qualified medical personnel to address injuries or illnesses.

  Fire Safety:

  Ensure fire extinguishers are placed strategically, and all temporary structures meet fire safety standards.

  Work with local fire authorities to review the event layout and safety measures.

   

  Prevention of public nuisance

   

  To minimise disruption to local residents and businesses, Sidyfest will:

   

  Noise Management:

  Work with a professional sound engineer to monitor and control sound levels, ensuring compliance with agreed limits.

  Position speakers to reduce sound travel toward residential areas and implement directional sound systems if needed.

  Cease amplified music by 10:30 PM to avoid late-night noise disturbances.

  Traffic and Parking Management:

  Develop a traffic management plan in coordination with the local council, including temporary signage and marshals to direct vehicles.

  Restrict on-site parking to staff and performers, encouraging attendees to use public transport or a dedicated shuttle service.

  Waste Management:

  Provide adequate bins throughout the site to encourage proper disposal of waste.

  Employ a cleaning team to ensure the venue and surrounding areas are left clean after the event.

  Community Engagement:

  Notify local residents and businesses of the event details well in advance, including contact information for complaints during the event.

  Set up a hotline to handle noise or nuisance complaints in real time and take immediate corrective action where necessary.

   

  The protection of children from harm

   

  Sidyfest recognises the importance of safeguarding children and will take steps to ensure their protection:

   

  Family-Friendly Zones:

  Provide designated family-friendly areas with appropriate activities for children, staffed by trained personnel.

  Safeguarding Training:

  All staff will receive training in child protection, including recognising and responding to safeguarding concerns.

  Lost Child Procedure:

  Establish a clearly marked lost child point, staffed by DBS-checked personnel, to reunite lost children with their parents or guardians safely.

  Announcements about lost children will be made discreetly to avoid undue attention.

  Alcohol Restrictions:

  Enforce a strict Challenge 25 policy to prevent the sale of alcohol to minors.

  Use wristbands or another form of identification to differentiate between over-18 and under-18 attendees.

  Restricted Areas:

  Clearly mark and monitor areas unsuitable for children, such as bars, smoking areas, and backstage zones.

   

   

   

   

   

• ANNEXE 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  None.

   

   

• ANNEXE 4 - PLAN APPROVED BY THE LICENSING AUTHORITY

   

  The licensable activities authorised by this licence will be confined to the areas that are outlined in RED on the plans submitted to and approved by the Licensing Authority.