East Devon District Council

Hawkfest

Hills Farm, Whitford Road, Kilmington, AXMINSTER, Devon, EX13 7NS

Premises Licence PLWA0898 from from 26/08/2021 to 30/08/2021

Licence holder(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• provision of late night refreshment
• the supply of alcohol

Additional Conditions

• ANNEXE 1 - MANDATORY CONDITIONS

   

  1.              (a)              There shall be no sale or supply of alcohol when there is no designated premises supervisor in respect of this premises licence or at a time when the said premises supervisor does not hold a personal licence or when his/her licence is suspended.

  (b)              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

  2.              (1)              The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)              In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)              provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d)              selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e)              dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  3.              The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

  4.              (1)              The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2)              The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3)              The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a)              a holographic mark, or

  (b)              an ultraviolet feature.

  5.              The responsible person must ensure that-

  (a)              where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)              beer or cider: ½ pint;

  (ii)              gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)              still wine in a glass: 125 ml;

  (b)              these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c)              where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”

  6.              (1)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2)              For the purposes of the condition set out in paragraph 7(1) -

  (a)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b)              “permitted price” is the price found by applying the formula -

   

  P = D + (D×V)

  where-

  (i)              P is the permitted price,

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c)              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)              the holder of the premises licence,

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d)              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e)              “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3)              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

  (4)              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2)              The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

  7.              (a)              Admission of children (under the age of 18) to any exhibition of films must be restricted in accordance with the film classification applied by the body designated as the authority under Section 4 of the Video Recordings Act 1984.

  (b)              Where the film classification is not specified or where the Licensing Authority notifies the licence holder that Section 20(3) (b) applies to the film in question, admission of children must be restricted in accordance with any recommendations made by the Licensing Authority.

  8.              Any person used to carry out a security activity as required under any condition of this licence/certificate must be licensed or authorised to do so by the Security Industry Authority.

• ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  This event will be managed in accordance with the agreed Event Management Plan (EMP) with all authorities.

   

  Hawkwind are a rock band celebrating their 52nd anniversary, and also the band founders eightieth birthday, in August this year. The event is known as Hawkfest and is primarily held for Hawkwind Fan Club members. It is a family orientated weekend. Tickets are sold privately in advance. We hope to sell approximately 1000 tickets, although previous events have never reached that capacity. Children twelve and under are free. The largest percentage of our guests is in the age range 50 to 70+. The remainder of our guests are from babies upwards.

   

  Hawkwind hold this type of event regularly at various locations, and have had no complaints from the Police, Council or Local Residents. The fans enjoy meeting each other and meeting the band. They are entertained by Hawkwind and other bands. We provide music workshops and childrens’ activities. The fans will be in tents, campervans and caravans.

   

  We intend to promote all of the licensing objectives, and due to the age profile and nature of our guests, we do not foresee any problems in doing so.

   

  Having run these events before, we know our guests and we have never experienced any crime or disorder. We have adequate stewards on site to deal with most situations that could arise. Key stewards are in contact with each other and the gate. Hawkfest wristbands will be affixed at the gate upon entry. In the event of any unauthorised access, anyone without a wristband will not be allowed to buy alcohol, and will be escorted to the gate by stewards. In the unlikely event of any serious situation arising, we would immediately contact the local police for assistance. All of the bar staff will be aware of their responsibilities under the Licensing Act 2003.

   

  The event will be run in accordance with the Health and Safety Executive HSG195 Event Safety Guide (Chapter 28 - Small Events).

   

  There will be adequate stewards and marshalling on site.

   

  There will be and adequate toilets and clean water.

   

  There will be separate and non-public toilets provided for catering units.

   

  All catering personnel will have the relevant food hygiene certificates.

   

  Adequate site lighting will be provided.

   

  All fire lanes will be strictly maintained.

   

  There will be full access to the site for emergency services.

   

  There will be designated separate areas for campervans, caravans and tents.

   

  There will be no vehicle movement in the camping area once parked.

   

  All guests arriving on site will immediately be directed to a holding area off the public highway.

   

  Entry to, and exit from the site for guests, will be from an entrance with good visibility in both directions.

   

  Separate entrance to, and exit from the site for crew, band and site vehicles.

   

  Access to the campsite will be allowed from 12.00 noon on Thursday 26th August, to spread arrival times and avoid any possibility of congestion.

   

  Sound levels and timings agreed with the council will be maintained at all times.

   

  Sound levels will be measured at nearby sensitive premises.

   

  Due to the nature of the event the majority of guests will arrive on Friday 27th August and leave on Monday 30th August, with the exception that some guests will leave the site during the day to use the local shops and facilities. We do not therefore foresee any late night disturbance to local residents.

   

  The premises will comply with Health and Safety guidelines and be suitable for children at all times.

   

  Children will be protected from harm because they will be with their parents.

   

  There will be no unaccompanied children.

   

  A designated childrens’ play area will be provided adjacent to the main structures, and, due to the location of the site, be well away from the main road.

   

  In line with Challenge 21, all bar staff will be instructed to challenge anyone who looks underage to show proof of age (although we have never had a problem with under-age drinking in the past)

• ANNEXE 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  1. A telephone number shall be made available and displayed in a prominent location where it can be conveniently read from the exterior of the premises by the public for local residents to contact in case of noise-nuisance or anti-social behaviour by persons or activities associated with the premises. The telephone number will be a direct number to the management who are in control during the opening hours. A record will be kept by management of all calls received including the time, date and information of the caller, including action taken following the call. Records will be made for inspection and copying by authorised officers of a responsible authority throughout the trading hours of the premises.

  2. The Premises Licence Holder or Designated Premises Supervisor shall be available at all times during regulated entertainment and be responsible for cooperating and liaising with any responsible authority.

  3. Sound checking and noise level setting is limited to the hours of 10.00am to 12.00 (Midday) on each day, no public to be in attendance within the Big Top Marquee Arena at this time.

   

• ANNEXE 4 - PLAN APPROVED BY THE LICENSING AUTHORITY

   

  The licensable activities authorised by this licence will be confined to the areas that are outlined in RED on the plans submitted to and approved by the Licensing Authority.