ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General - all four licensing objectives
Appointment of a Designated Premises Supervisor (DPS) to oversee all licensable activities.
Staff training on licensing law, responsible alcohol sales, safeguarding, and conflict management.
Maintenance of an incident and refusal log for alcohol sales.
Clear operating procedures for events, including crowd management and emergency planning.
Regular liaison with responsible authorities such as the police, environmental health, and local council.
Implementation of appropriate security, stewarding, and CCTV systems across the premises where licensable activities occur.
Display of clear signage regarding behavior expectations, alcohol policies, and safety rules.
A designated management contact available during events to respond quickly to any issues.
The prevention of crime and disorder
Installation and maintenance of a CCTV system covering key public areas, entrances, bars, and service points, with recordings retained for a minimum of 28 days.
Employment of SIA-licensed security staff or trained stewards during larger events where appropriate.
Staff trained to identify and refuse service to intoxicated individuals.
Use of a Challenge 25 age verification policy for alcohol sales.
Maintenance of an incident and refusal register available for inspection by authorities.
Cooperation with local police and adherence to any advice regarding event management or security arrangements.
Immediate reporting of serious incidents to the police.
Public safety
Compliance with all relevant health and safety legislation, fire regulations, and risk assessment requirements.
Preparation of event management plans and risk assessments for larger events.
Clearly marked emergency exits and evacuation procedures.
Provision of appropriate first aid facilities and trained first aiders on site during events.
Regular inspection and maintenance of electrical equipment, structures, and spectator areas.
Adequate stewarding to manage crowds safely and monitor spectator areas.
Safe capacity limits established and monitored during events.
Clear signage directing patrons around the venue.
The prevention of public nuisance
Monitoring and management of noise levels, particularly from music or amplified announcements.
Use of event scheduling and finish times appropriate to the local area.
Encouraging patrons to leave the premises quietly through signage and steward guidance.
Management of vehicle movements and parking to prevent obstruction or excessive noise.
Waste disposal procedures to ensure litter is controlled and removed promptly.
Contact details available for local residents to raise concerns where necessary.
The protection of children from harm
Adoption of a Challenge 25 policy to prevent underage alcohol sales.
Staff training on age verification procedures and safeguarding awareness.
Children permitted on site only when accompanied by a responsible adult unless part of an organised event.
Restricting children from bar areas where appropriate.
Refusal of alcohol service to anyone suspected of purchasing alcohol on behalf of a minor.
Display of clear signage regarding age restrictions.
Immediate reporting of any safeguarding concerns to the relevant authorities.
Additional agreed Police Conditions
Crime and Disorder
All staff engaged in licensable activity at the premises will receive training and information in
relation to the following.
▪ The Challenge 25 scheme in operation at the premises, including the forms of identification
that are acceptable.
▪ The hours and activities permitted by the premise’s licence issued under the Licensing Act
2003 and conditions attached to the licence.
▪ How to complete and maintain the refusal register in operation at the premises (in relation to the sale of alcohol).
▪ Recognising the signs of drunkenness.
▪ The operating procedures for refusing service to any person who is drunk, under-age or
appears to be under-age or appears to be making a proxy purchase.
▪ Action to be taken in the event of an emergency, including reporting an incident to the
emergency services.
Training shall be recorded in documentary form or electronically and shall be regularly refreshed at no greater than 12 Month intervals. Training records shall be made available for inspection and copying at reasonable times upon request of an authorised officer of a responsible authority.
An incident log shall be kept and maintained at the premises which will include a log of the
following, including pertinent details:
i. Any incidents of disorder or of a violent or anti-social nature.
ii. All crimes reported to the venue, or by the venue to the Police.
iii. All ejections of patrons.
iv. Any complaints received.
v. Seizures of drugs or offensive weapons.
vi. Any faults with the CCTV system.
vii. Any visits by a responsible authority (under the Licensing Act 2003) or emergency service.
Records must be completed within 24 hours of any incident, and will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident.
The logs shall be kept for at least 12 months following the date of entry and be made available for inspection and copying upon request of an authorised officer of a responsible authority.
The premises shall install operate and maintain a comprehensive digital colour CCTV system to the satisfaction of the Police and Local Authority.
All recordings will be stored for a minimum period of 28 days with date and time stamping.
The CCTV system will be capable of downloading images to a recognisable viewable format.
Public Nuisance
Clear and legible notices shall be prominently displayed at the exit requesting patrons to respect the needs of campers, residents and businesses and to leave the vicinity as quickly and quietly as possible.
No deliveries (in relation to licensable activities) to the premises shall take place between 2000 hours and 0800 hours.
Public Safety.
No customers carrying open bottles, cans or other receptacles containing alcoholic liquor shall be admitted to the site at any time that the premises are open to the public.
A logbook or recording system shall be kept upon the premise in which shall be entered particulars of inspections made; those required to be made by statute, and information compiled to comply with any public safety condition attached to the premises licence that requires the recording of such
information. The logbook shall be kept available for inspection when required by persons authorised by the Licensing Act 2003 or authorised legislation.
The Premises License Holder (PLH) and DPS are responsible for managing the workplace hazards, environmental risks, and employee well-being. They will assess risks, implement controls and promote the four (4) Licensing Objectives.
Protection of Children from Harm.
There will be in place a written age verification policy in relation to the sale or supply of alcohol,
which will specify a Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who appear to be under 25 years of age, attempting to purchase alcohol, to produce identification. The only acceptable identification documents will be:
viii. A photo driving licence
ix. A passport
x. An identification card carrying the PASS hologram
xi. MOD Form 90 (ID Card).
Unless such identification is produced the sale of alcohol must be refused.
An alcohol sales refusal register or electronic register shall be kept at the premises and be
maintained to include details of all alcohol sales refused. The register will include:
i. The date and time of the refusal
ii. the reason for refusal
iii. details of the person refusing the sale
iv. description of the customer
v. any other relevant observations.
The refusals register will be made available for inspection and copying on request of an authorised officer of a responsible authority. All entries must be made within 24 hours of the refusal.
Event.
The Premises will be permitted to operate one (1) ticketed event per year over a weekend.
Maximum capacity three thousand (3000).
The organiser, for the event, must give at least three (3) months’ notice to the local authority,
residents (via social media and leaflet drop) and the Safety Advisory Group (SAG) of the proposed event.
The organiser, for the event, and DPS must attend at least one (1) SAG meeting held prior to the event.
The organiser, for the event, must complete a full Event Management Plan (EMP) prior to each event. The EMP must be approved by the SAG at least one (1) month prior to the event. Any changes requested to be made to the EMP after its approval by the SAG, must be approved by the Police and Licensing Authority.
A Noise Management Plan (NMP) will form part of the EMP and advise sort from a reputable noise management company, EH NDDC and performers.
Free Drink Spiking Test Kits will be available behind the bar, for anyone who suspects their drink may have been spiked. Posters advertising this will be on display.
There will be a strict NO GLASS policy throughout the entire festival site.
All drinks shall be served in plastic/paper/toughened glass or polycarbonate containers during the event.
The number of SIA licensed door supervisors employed shall be in accordance with the following
ratio: A minimum of two (2) door supervisors will be employed for the first two (2) hundred
customers and one door supervisor for every one hundred (100) thereafter.
All SIA licensed door supervisors shall wear distinctive clothing or insignia to clearly identify them as door supervisors.
The following details for each door supervisor will be contemporaneously entered into a register
kept for that purpose:
(i) Full name
(ii) SIA licence/badge number, and registration number of any accreditation scheme recognised by
the Licensing Authority (including expiry date of that registration or accreditation)
(iii) The date and time they began their duty
(iv) The date and time they completed their duty
(v) The full details of any agency through which they have been allocated to work at the premises if appropriate
The register shall be available for inspection and copying at all reasonable times by an authorised officer of a responsible authority.
SIA licensed door supervisors engaged in searching persons shall be fully trained in the use of their powers to do so.
Where searches of persons are undertaken SIA licensed door supervisors of both sexes will be on duty.
The register shall be always kept at the premises and be so maintained as to enable an authorised officer to establish the particulars of all door supervisors engaged at the premises during the period of not less than 12 months prior to the request.
A written drugs policy shall be in place and operated at the premises. It must detail
the actions taken to minimise the opportunity to use or supply illegal substances within the
premises. The policy must be made available for inspection and copying upon request by an
authorised officer of a responsible authority.
Where a drug safe is available on the premises to deposit finds there will be in place a clear policy for the handling and packaging of seized items.