ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. CCTV must be installed, operated and maintained at the premises to a standard that provides images of evidential quality. The CCTV system will be installed so as to provide camera cover at the entrance/ exit of the premises, along the checkouts and in the area of the store where alcohol is displayed. All cameras located on entrances must be able to produce images of evidential standard as defined by the Home Office Guidance. Entrance Cameras must be capable of providing good quality head and shoulder images of persons entering/ leaving the premises. They should be high resolution colour cameras complete with an auto iris vari-focal lens. Cameras in the main areas of the premises must be able to cope with the extreme lighting conditions that may be present. The cameras, recording equipment and all ancillaries should be maintained according to the manufacturers instructions to ensure that the standard of the image is not compromised.
2. CCTV images will be retained for a minimum of 14 days and will be produced as soon as is reasonably practicable and in any event within 48 hours of a request by the Police or a Licensing Officer of East Devon District Council. Recording media must be set to a minimum of 25 frames per second. The CCTV recordings must be stored on a digital multiplex recorder with either an on board CD/DVD re-writer and/ or a USB port for evidence recovery. The system must be capable of producing single images and forward, reverse, pause and slow motion at full screen resolution. All equipment must have constant time/ date generation.
3. The CCTV system must be operational at all times whilst the premises are trading. If the system is faulty or not working then the Police and East Devon Licensing Service must be informed immediately by email.
4. Warning notices of at least an A5 size must be displayed in public areas of the premises and at all entrances advising that CCTV is in operation. The signs located at entrances should be located on the exterior of the building at, and adjacent to, all public access doors. All signs must comply with the requirements of the Data Protection Act 2002.
5. The CCTV recording system must be housed in a secure room/ cabinet where access is restricted and the operation is strictly limited to authorised persons.
6. All staff must be trained and be made aware of the Licensing Legislation, especially in relation to the prevention of underage sales.
7. All staff must be required to sign a register confirming that they have undertaken training and are aware of their responsibilities.
8. All staff training must be repeated at frequent intervals, at least bi-annually.
9. Any person found to be in breach of the Company alcohol policy is subject to disciplinary proceedings.
10. Notices must be displayed in the premises advising of the licensing legislation.
11. The operators of the premises must maintain a good relationship with the local police and other relevant authorities.
12. Fire safety equipment must be provided at the premises, and staff must betrained on the use of this equipment.
13. If anyone attempting to purchase alcohol appears to be under 21 the on duty manager must be called. The manager must only accept photographic ID as proof of age (passport, photo driving licence or PASS card). If no ID is provided no sale takes place.