East Devon District Council

Manor Gardens

Manor Gardens, Exmouth, Devon, EX8 1NZ

Rejected application 059306 which is a New Application for Premises Licence

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• the supply of alcohol

Additional Conditions

• ANNEXE 1 - MANDATORY CONDITIONS

   

  1.              (a)              There shall be no sale or supply of alcohol when there is no designated premises supervisor in respect of this premises licence or at a time when the said premises supervisor does not hold a personal licence or when his/her licence is suspended.

  (b)              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

  2.              (1)              The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)              In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)              provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d)              selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e)              dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  3.              The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

  4.              (1)              The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2)              The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3)              The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a)              a holographic mark, or

  (b)              an ultraviolet feature.

  5.              The responsible person must ensure that-

  (a)              where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)              beer or cider: ½ pint;

  (ii)              gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)              still wine in a glass: 125 ml;

  (b)              these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c)              where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”

  6.              (1)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2)              For the purposes of the condition set out in paragraph 7(1) -

  (a)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b)              “permitted price” is the price found by applying the formula -

   

  P = D + (D×V)

  where-

  (i)              P is the permitted price,

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c)              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)              the holder of the premises licence,

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d)              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e)              “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3)              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

  (4)              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2)              The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

  7.              Any person used to carry out a security activity as required under any condition of this licence/certificate must be licensed or authorised to do so by the Security Industry Authority.

   

   

• ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  To prevent crime and disorder at the event, the following measures will be in place:

   

  SIA-Licensed Security:

  15-20 SIA-licensed security personnel and 6-8 event stewards will manage crowd control, entry/exit points, and alcohol service areas.

  Security will be strategically placed throughout the event site, including the bar area, entrances, and performance zones.

  Bag checks may be carried out at entry points to prevent prohibited items.

   

  Controlled Alcohol Sales:

  Challenge 25 policy enforced - anyone appearing under 25 must provide valid ID (passport, driving licence, or PASS card).

  Trained bar staff will monitor responsible alcohol consumption.

  Alcohol will only be consumed within the designated licensed area, preventing off-premises consumption.

  Drinks served in recyclable cans and biodegradable cups to prevent glass-related incidents.

  Zero Tolerance on Drugs & Anti-Social Behaviour:

  Event signage and security will clearly state a zero-tolerance policy on drugs and disorderly conduct.

  Anyone behaving in a disruptive manner will be removed from the event and reported to the police if necessary.

   

  Close Liaison with Authorities:

  We will work closely with Devon & Cornwall Police, Licensing Officers, and local authorities before and during the event.

  A security briefing will be held for staff and volunteers to ensure consistent enforcement of safety policies.

   

  The safety of attendees, staff, and performers is a top priority. The following public safety measures will be in place:

   

  Event Risk Assessment & Crowd Management:

  A detailed risk assessment covering crowd control, fire safety, and emergency procedures will be implemented.

  Capacity limits will be monitored, and entry may be restricted if the site reaches full capacity.

  All pathways, exits, and muster points will be kept clear for safe movement.

   

  First Aid & Medical Support:

  A minimum of two trained first aiders will be on-site at all times.

  A dedicated first aid station will be available with clearly marked signage.

  Emergency response protocols will be in place in case of incidents requiring medical assistance.

   

  Emergency Planning & Fire Safety:

  Fire safety equipment (extinguishers, alarms) will be available at key locations. Emergency exits will be clearly marked and kept unobstructed.

  A weather contingency plan will be in place for extreme weather conditions.

  Venue Safety & Accessibility:

   

  The event layout will ensure safe crowd flow and accessible facilities for disabled attendees.

  Additional lighting will be installed in key areas to improve visibility and safety during evening events.

  To minimise disruption to local residents, businesses, and the environment, the following steps will be taken:

   

  Noise Management Plan:

  A Noise Management Plan will be submitted and adhered to, ensuring compliance with local noise regulations.

  Sound engineers will monitor volume levels, and a L’Acoustics line-source system will be used for controlled sound dispersion.

  Music will finish by 22:30 each night, and sound levels will be reduced during the final hour to allow a gradual wind-down.

   

  Litter & Waste Management:

  A dedicated waste team will ensure regular collection of rubbish.

  Recycling bins will be placed throughout the site, and vendors will be required to use biodegradable packaging.

  A post-event cleanup will be carried out to ensure Manor Gardens is left in pristine condition.

   

  Community Engagement:

  We will engage with local residents and businesses before the event to address any concerns.

  A dedicated contact number will be available for noise complaints or other concerns during the event. 

  To create a safe and family-friendly environment, we will implement the following child protection measures:

   

  Challenge 25 Policy for Alcohol Sales:

  Anyone under 25 will be required to show valid ID before purchasing alcohol.

  Bar staff will be trained in responsible alcohol service and have the authority to refuse service.

   

  Lost Child Policy & Welfare Area:

  A clearly marked lost child area will be established, staffed by trained personnel.

  All security and stewards will be briefed on the lost child procedure to ensure quick and safe reunification with parents/guardians.

   

  Security & Stewarding for Child Safety:

  SIA-licensed security and stewards will be present to monitor for any safeguarding concerns.

  Any reports of inappropriate behaviour towards children will be immediately escalated to event control and police if necessary.

   

  No Adult Entertainment or Harmful Activities:

  The event will not include nudity, semi-nudity, age-restricted films, gambling, or other activities unsuitable for children.

  The overall event will remain family-friendly, particularly on Saturday’s community-focused activities.

   

   

• ANNEXE 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

• ANNEXE 4 - PLAN APPROVED BY THE LICENSING AUTHORITY

   

  The licensable activities authorised by this licence will be confined to the areas that are outlined in ORANGE on the plans submitted to and approved by the Licensing Authority.