East Devon District Council

Allhallows Playing Fields

Northcote Lane, HONITON, Devon, EX14 1NH

Completed application 053778 which is a New Application for Premises Licence from 02/07/2022 to 02/07/2022

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a boxing or wrestling entertainment
• a performance of live music
• any playing of recorded music
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• the supply of alcohol

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

   

  1.              (a)              There shall be no sale or supply of alcohol when there is no designated premises supervisor in respect of this premises licence or at a time when the said premises supervisor does not hold a personal licence or when his/her licence is suspended.

  (b)              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

  2.              (1)              The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)              In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)              provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d)              selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e)              dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  3.              The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

  4.              (1)              The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2)              The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3)              The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a)              a holographic mark, or

  (b)              an ultraviolet feature.

  5.              The responsible person must ensure that-

  (a)              where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)              beer or cider: ½ pint;

  (ii)              gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)              still wine in a glass: 125 ml;

  (b)              these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c)              where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”

  6.              (1)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2)              For the purposes of the condition set out in paragraph 7(1) -

  (a)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b)              “permitted price” is the price found by applying the formula -

   

  P = D + (D×V)

  where-

  (i)              P is the permitted price,

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c)              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)              the holder of the premises licence,

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d)              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e)              “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3)              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

  (4)              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2)              The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

  7.              Any person used to carry out a security activity as required under any condition of this licence/certificate must be licensed or authorised to do so by the Security Industry Authority.

   

   

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  The event will be run in accordance with an Event Management Plan agreed by all Responsible Authorities prior to the event taking place. 

   

  Staff areas will be secured whilst the premises are open to the public. 10x SIA staff will be bought in to monitor all areas of

  the event. They will be situated at the bar area, entrance and exits, by the ring side, the VIP Area and also 1-2 SIA will be

  walking around the crowd and general event space.

   

  Bar staff will be trained to ask for ID to anyone who looks under 25 and to follow legislation regarding the sale of alcohol.

   

  CHALLENGE 25

  There will be in place a written age verification policy in relation to the sale or supply of alcohol, which will specify a

  Challenge 25 proof of age requirement. This means that staff working at the premises must ask individuals who

  appear to be under 25 years of age, attempting to purchase alcohol, to produce identification. The only acceptable

  identification documents will be:

   A photo driving licence

   A passport

   An identification card carrying the PASS hologram

  Unless such identification is produced the sale of alcohol must be refused.

  This policy will include documented steps taken to prevent adults from purchasing alcohol for or on behalf of

  children under 18.

   

  REFUSALS REGISTER

  An alcohol sales refusal register shall be kept at the premises and be maintained to include details of all alcohol

  sales refused. The register will include:

   

  i. the date and time of refusal

  ii. the reason for refusal

  iii. details of the person refusing the sale

  iv. description of the customer

  v. any other relevant observations.

   

  The refusals register will be made available for inspection and copying on request of an authorised officer of a

  responsible authority.

  All entries must be made within 24 hours of the refusal. 

   

  No intoxicated person shall be sold alcohol and SIA staff will work closely with the bar staff to make sure any attendees

  consuming alcohol do not become intoxicated.

   

  Alcoholic drinks will be served out of plastic containers.

   

  Drinks will not bepermitted to leave the premises.

   

  Supply of soft drinks and food will also be available.

   

  There will be supervision and recording of all incidents by SIA staff contracted by the Event Organiser.

   

  There will be a zero tolerance policy for the use of drugs or carrying of weapons in the premises. Bags will be

  searched on entry by SIA to ensure this is implemented. There will be a clear ' No Search No Entry' message.

  Police will be called if a customer is found in possession of an offensive weapon.

   

  Should drugs be found these will be confiscated, recorded and placed in a secure drugs safe, the contents of

  which will be handed to the Police at the conclusion of the event, it will be at the organiser’s discretion as to

  whether the person is allowed entry, should the amount of drugs found on one person indicate that they would

  be dealing drugs the person will be detained and the Police called.

   

  INCIDENT LOG

  An incident log shall be kept and maintained at the premises which will include a log of the following, including

  pertinent details:

  i. Any incidents of disorder or of a violent or anti-social nature

  ii. All crimes reported to the venue, or by the venue to the police

  iii. All ejections of patrons

  iv. Any complaints received

  v. Seizures of drugs or offensive weapons

  vi. Any visits by a responsible authority (under the Licensing Act 2003) or emergency service.

  Records must be completed within 24 hours of any incident, and will contain the time and date, the nature of the

  incident, the people involved, the action taken and details of the person responsible for the management of the

  premises at the time of the incident.

   

  The logs shall be kept for at least 12 months following the date of entry and be made available for inspection and

  copying upon request of an authorised officer of a responsible authority.

   

  The premises will be searched inside and out for any suspect packages before, during and after the event. Staff will be

  trained to remain vigilant during opening hours and report any suspicious activity to the police.

   

  We will ensure that the premises is safe for public and staff for the activity taking place both inside and immediately outside

  the premises.

   

  First aid provision for the competitors is being provided by a specialist medic in contact sports.

   

  The provisions required are to allow for an easy egress for the ambulance to leave the venue if required. The Ambulance

  will be situated close to the boxing ring and close to an EXIT.

   

  2x Paramedics will be available on site for the general public.

   

  The first aid point will be located at the event control tent, which will be segregated internally with a separate entrance to

  give a private treatment area. ‘First aid’ signs large enough to be visible from a distance will be erected above the entrance

  to this marquee.

   

  There is a separate entrance point to the site that is constructed of crowd control barriers and easily removed. This allows

  immediate access to the emergency route around the perimeter of the event. There should not be a queue of visitors at this

  position and those that are there will be managed by stewards.

   

  What three words is available for that access gate to be given to the emergency services so that they can get to the entrance as quickly as possible.

   

  Customers will be given coloured wristbands on entry to identify those who are over 18. 

   

  Coloured wristbands will be provided to allow people to enter particular areas such as the VIP Area, Standing Area and

  Seated Area. Overcrowding can be prevented by only issuing an agreed set number of wristbands per area.

  Hand counters will be used at the two-way Entrance/ Exit to avoid overcrowding at the entrance/exit and will be constantly under review. 

   

  Plastic glasses will be used to serve alcohol by the bar aiding safety.

   

  The perimeter fence will have 4 emergency exits (including the main entrance). These will be a loose Herras fence panel,

  which will be opened by a named steward when evacuation from the site is required. All evacuation points will have a large

  fire exit sign secured above them, which is visible from the centre of the site.

   

  A bin area will be provided and all event participants asked to use this area for rubbish. Rubbish will be moved throughout

  the day to ensure there is not a build up. Stewards will monitor this.

   

  Nuisances including noise nuisance, vibration, light pollution and litter will be monitored.

   

  Amplified music at the event will be kept to the allowed volume and speakers will be situated to face away from local housing. The lighting used will be

  under cover to avoid disturbance, and all rubbish will be collected and removed at the end of the event.

   

  A clear and legible notice will be displayed at the exit requesting the public to respect the needs of neighbours and

  residents and to leave the premises and area quietly.

   

  A contact number will be made available to the local residents which they can use to report any noise disturbances.

   

  Long queue lines entering or exiting the site will be avoided and directed away from residential properties.

   

  Sufficient staff will be available at the end of the event to manage a controlled shutdown of the premises and maintain

  good order as customers leave.

   

  The PA system will be used to ask patrons to leave the premises and area quietly at the end of the event.

   

  Lighting for the premises will be turned off after the premises is closed to the public to reduce light pollution.

   

  Any vehicles or machinery used for the set up or break down of the event on site should not cause nuisance to local

  residents by way of noise, odours or vibration.

   

  An announcement may be made from the PA asking for parents/ guardians who have become separated from their child to

  go to the designated meeting point.

   

  A person claiming a child will complete a form, which includes their name and address and relationship to the child and will

  show a form of identification. If the child is unsure or reluctant to be taken by the person collecting them, then further

  confirmation will be required of the relationship to the child/ person before handing him or her over.

   

  The Police will be contacted immediately if:

  • the child/ missing person has made any allegations

  • there are any concerns for the missing/ found persons welfare

  • the found person is hesitant or unwilling to go with the person collecting them

  • The person reported missing is considered vulnerable in any way.

   

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Conditions yet to be entered.

   

• ANNEXE 4 - PLAN APPROVED BY THE LICENSING AUTHORITY

   

  The licensable activities authorised by this licence will be confined to the areas that are outlined in RED on the plans submitted to and approved by the Licensing Authority.