Withycombe Rugby & Recreation Club

Raleigh Park, Hulham Road, EXMOUTH, Devon, EX8 3HS

Completed application 013080 which is a Variation Alongside Conversion for Club Premises Certificate from 24/11/2005 to indefinite

Applicant(s)

Permitted Activities

• an exhibition of a film
• an indoor sporting event
• a performance of live music
• any playing of recorded music
• entertainment facilities for dancing
• the supply of alcohol

Additional Conditions

• ANNEXE 1 - MANDATORY CONDITIONS

   

  1.              The supply of alcohol for consumption off the premises must be made at a time when the premises are open for the purposes of supplying alcohol, in accordance with the certificate, to members of the club for consumption on the premises.

  2.              The alcohol supplied for consumption off the premises must be in a sealed container.

  3.              The supply of alcohol for consumption off the premises must be made to a club member.

  Source: Section 73 Licensing Act 2003

• ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  Embedded Conditions Consistent with the Licensing Act 1964

   

  1.              The permitted hours to supply alcohol do not prohibit or restrict the supply to, or consumption by, any person of alcohol in the club premises where they are residing.

   

  Conditions Consistent with the Operating Schedule

   

  1.              At least one member of staff or one club member will hold a personal licence and be responsible for ensuring the social and legal obligations and responsibilities regarding licensable activities are correctly addressed.

  2.              The Committee will exercise close supervision over all activities of the Club and events held on the Club premises.

  3.              The Club will keep an ‘Incident Report Register’ to the satisfaction of the police and the Licensing Authority, in which full details of all occurrences of crime  and disorder are recorded.  The Register is to be kept on the premises at all times and shall be made available for inspection by a police officer or duly authorised officer of the Licensing Authority.  Register shall be retained for at least 12 months from the last entry.

  6.              The Committee will arrange for the club premises to be inspected annually by East Devon District Council in relation to Health and Safety and Environmental use.

  7.              A Committee member or senior member of staff will assess the impact of any noisy activities on neighbouring residential premises at the start of the activity/entertainment and periodically throughout the activity/entertainment

  8.              A Committee member or senior member of staff will control the volume of music or other apparatus used.

  9.              Noise emanating from the premises will not be distinguishable above back ground levels and shall not cause a statutory nuisance.

  9.              All activities will be limited to Club members except where the premises are hired for such events as are consistent with the objectives of the Club and permitted by its rules.

  10.              Children will be excluded from any adult entertainment.  For these purposes, the Club defines “children” as anyone under the age of 18.

  11.              The extent of the areas within which the various licensable activities will be permitted are indicated as follows on the plan deposited with and approved by the Licensing Authority:-  Regulated Entertainment and Entertainment Facilities will be provided within the areas shown coloured pink and the Sale of Alcohol will be confined to those areas shown coloured pink and the areas coloured brown and marked Bar.

• ANNEXE 3 - CONDITIONS ATTACHED FOLLOWING A HEARING BY THE LICENSING AUTHORITY

   

  1.              Where visitors attend the club for a function alcoholic and soft drinks will be served in plastic and/or polystyrene containers.  The provision of plastic glasses and bottles will be reviewed depending on the type of entertainment provided, the number and behaviour of those attending events.

  2.              The premises will comply with local Health and Safety requirements.

  3.              An adequate and appropriate supply of first aid equipment and materials will be available for the use of patrons.

  4.              All staff will receive suitable and regular training as to what to do in an emergency and in general safety precautions.

  5.              The manager or senior member of staff check the premises prior to opening to ensure there are no risks to patrons and that all safety precautions are in place.

  6.              All fire safety equipment kept for use at the club will be inspected annually by a suitably authorised person and a satisfactory certificate obtained.

  7.              The electrical system, including portable appliances will have a full inspection at least every three years and be tested annually by a competent person to ensure safety.  A competent person will be a qualified electrician who is registered with the ECA or NICEIC.

  8.              Where temporary electrical equipment is to be used, a suitable circuit breaker device will be installed to cover this equipment.  The circuit breaker should operate at a current not exceeding 30 mA and should comply with BS 4293.  The device will be tested monthly and tests will be recorded.

  9.              Temporary electrical wiring and distribution systems will not be installed unless inspected by a suitably qualified electrician.  Temporary electrical wiring and distribution systems will comply with BS 7671 or, where applicable BS 7909.

  10.              Temporary electrical wiring and distribution systems, not installed by a suitably qualified electrician, will be inspected and certified by a qualified electrician before they are put to use.

  11.              The Gas System, including appliances, will be inspected and tested by a CORGI registered gas engineer annually and a satisfactory Gas Safety Certificate will be obtained.

  12.              All safety certificates and inspection reports will be kept on site and made available for inspection by officers of relevant statutory bodies.

  13.              Noise emanating from the premises after midnight will not be distinguishable above back ground levels and shall not cause a statutory nuisance.

  14.              A Committee Member will assess the impact of any noisy activities on neighbouring residential premises at the start of the activity/entertainment and periodically throughout the activity/entertainment.

  15.              No customers carrying open or sealed bottles or glasses will be admitted to the Premises at any time.

  16.              All bottles and glasses will be removed from public areas as soon as they are finished

                with or empty.

  17.              CCTV will be installed, maintained and operated to the satisfaction of the Chief Officer of Police and Local Authority.

  18.              CCTV recordings will be maintained for an appropriate period of time (generally one month - but to be agreed with Police and Local Authority).

  19.              If the CCTV equipment is inoperative, the Police and Local Authority will be informed as soon as possible and immediate steps will be taken to put the equipment back into action.

  20.              A notice will be displayed at the entrance to the premises advising that CCTV is in operation.

  21.              All external doors and windows will be kept shut, other than for access and egress, in all rooms when events involving amplified music or speech or other entertainment are likely to give rise to noise.  Club staff or a Committee Member will check periodically during the entertainment that this required is complied with.

  22.              Suitable signage at the exit to request the co-operation, of patrons in particular, to make as little noise as possible when leaving the premises.

  23.              Persons attending the club will be asked not to stand around talking in the street outside the premises or any car park and asked to leave the vicinity quickly and quietly.

  24.              A noise limiting device will be installed, fitted and maintained in such a manner as to control all sources of amplified music from the premises and the limit to be set by an Environmental Health Officer.

  25.              A Committee member, whose name shall be recorded in a log book, will always be present at any time when alcohol is for sale and should be responsible for the orderly departure of the members and their guests. 

  26.              Members’ guests should be signed in and out using a log book.

Premises Plans

• Plan- Withycombe Rugby & Recreation Club - Page 1 of 1