ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
Embedded Conditions Consistent with the Licensing Act 1964
1. The permitted hours to supply alcohol do not prohibit or restrict the supply to, or consumption by, any person of alcohol in the club premises where they are residing.
Conditions Consistent with the Operating Schedule
1. The club will co-operate with the Local Licensing Authority, Police and Devon Fire & Rescue Service by giving due consideration to proposals made by these bodies and taking all practical and reasonable steps to ensure the effective implementation of all four licensing objectives.
2. No members or their guests will be permitted to take open or sealed containers of alcohol or open containers of soft drinks from the premises.
3. All bottles and glasses will be removed from public areas within the club as soon as is practicable after they are finished with or empty.
4. CCTV will be installed and maintained in the Games Room to the satisfaction of the Police.
5. CCTV recordings will be maintained for an appropriate period of time (generally one month - but to be agreed with Police and Licensing Authority)
6. If the CCTV equipment is inoperative, the Police and Local Authority will be informed as soon as possible and immediate steps will be taken to put the equipment back into action.
7. A notice will be displayed at the entrance to the premises advising that CCTV is in operation.
8. Club members and their guests are supervised and monitored coming into the club and whilst they remain in the premises.
9. The club will maintain an effective internal disciplinary procedure whereby members may be called to account for their misconduct within the club premises.
10. Fire safety measures which require the premises to be maintained in good order and their adequacy will be determined on a regular basis by carrying out a fire risk assessment as required and in accordance with the Fire Precautions (Work Place) Regulations.
11. The club understands the safety of occupants is also influenced by numbers of persons present, their dispositions and the activities taking place and therefore the club undertakes to maintain a safe occupancy level.
12. All exit doors will be easily openable without the use of a key or card.
13. All means of escape will be maintained unobstructed and immediately available and clearly identifiable.
14. Exit doors will be regularly checked to ensure they function satisfactorily.
15. All gangways, exit ways and treads of step or stairways will be maintained with non-slip and even surfaces.
16. All floor coverings will be secured and maintained.
17. Mats will be fitted into mat wells so as to be flush with the floor surface.
18. Hangings, covers and temporary decorations will be maintained in a flame retardant condition.
19. Upholstery seating will be fire retardant in compliance with current fire safety regulations.
20. Curtains, hangings and temporary decorations will not obstruct exits or safety signs or fire fighting equipment.
21. Access will be provided for emergency vehicles and this access will be kept clear and free from obstructions.
22. An evacuation policy will be in place to the satisfaction of the Fire Authority and all staff will be trained in the evacuation routine.
23. Emergency exit doors open outwards.
24. The electrical system at the premises, including portable appliances will be inspected and tested annually by a competent person to ensure safety.
(The installation will have a full inspection at least every 3 years and be tested annually. A competent person will be a qualified electrician who is qualified to complete works as per the I.E.E. wiring Regulations 16th Edition or is registered with the ECA or NICEIC.)
25. Where temporary electrical equipment is used, a suitable circuit breaker device will be installed to cover this equipment. The circuit breaker will operate at a current not exceeding 30 mA and must comply with BS 4293. The device will be tested monthly and the tests will be recorded in a log kept for the purpose.
26. Temporary electrical wiring and distribution systems will not be installed unless inspected by a suitably qualified electrician. Temporary electrical wiring and distribution systems will comply with BS 7671 or, where applicable BS 7909.
27. Temporary electrical wiring and distribution systems, not installed by a suitably qualified electrician, will be inspected and certified by a qualified electrician before they are put to use.
28. The Gas System, including appliances, will be inspected and tested by a CORGI registered gas engineer annually and a satisfactory Gas Safety Certificate will be obtained.
29. Any oil fired boilers and appliances currently installed on the premises or installed in the future will be inspected and tested annually and an OFTEC certificate of inspection will be obtained.
30. All safety certificates and inspection reports will be kept on site and made available for inspection by officers of relevant statutory bodies.
31. Free drinking water will be available at all times.
32. When disabled people are present adequate arrangements will exist to enable their safe evacuation in the event of an emergency.
33. The sanitary accommodation on the ground floor consists of 2 female WC’s together with one hand basin, one WC for disabled use, urinals adequate for 4 males, one male WC and 2 hand basins; in the upper hall sanitary accommodation consist of 2 female WC’s with one hand basin, one urinal, one male WC and one hand basin.
34. The air management system within the premises will be used during entertainment, as there will be insufficient ventilation when all windows and doors are closed to prevent noise breakout.
35. Special effects such as strobe lighting, smoke, lasers, pyrotechnics, dry ice or bubbles will not be used.
36. The club will ensure at all times there are adequate first aid arrangements. This will include a first aid box with an adequate supply of appropriate first aid equipment and materials will be available for members and their guests.
37. Suitable protective equipment will be provided to deal with blood spillages and other bodily fluids.
38. Procedures will be in place to ensure that body fluids are dealt with in a safe manner to avoid risk of communicable diseases.
39. Gangways, exit routes and steps will be maintained in good order with non-slip and even surfaces and the edges of steps and stairways will be conspicuously marked.
40. When glazing forms parts of windows, walls or partitions below waist height it will be constructed from safety material. Where glazing forms part of a door or side panel below shoulder height it will be constructed of safety material.
41. A means of addressing patrons during operational hours will be heard above the entertainment or a means of interrupting the entertainment to make an important safety announcement will be made available.
42. Noise or vibration will not emanate from the premises such as to cause persons in the neighbourhood to be unreasonably disturbed.
43. All external doors and windows will be kept shut other than for access or egress in all rooms when events involving amplified music or entertainment are likely to give rise to noise taking place.
44. Sufficient ventilation will be provided so that doors and windows can be kept closed.
45. An announcement will be made prior to closing requesting patrons co-operation in leaving the premises as quietly and as quickly as possible.
46. Staff will check prior to entertainment and periodically during entertainment that all windows and doors are shut.
47. A senior member of staff or a committee member will assess the impact of any noisy activity on the neighbouring residential premises at the start of the activity and periodically throughout the entertainment.
48. The volume of amplified sound used in connection with entertainment shall at all times be under the control of the management/club committee.
49. The delivery of goods is restricted to the following times - between 8.00 am and 10.00 pm.
50. The handling of beer kegs, bottles and other similar items will not take place in the late evening, at night and during the early morning when the noise generated would cause a nuisance particularly outside the building.
51. Bottles, skips and bins containing any cans or bottles will not be emptied outside after closing but will be dealt with the next day during normal office hours.
52. The movement of bins and rubbish outside the premises will be kept to a minimum after 5.00 pm.
53. A proof of age policy agreed by the Police and Local Authority will be in force.
54. Signs will be prominently displayed stating that it is an offence for anyone under the age of 18 to purchase or consume alcohol in the premises.
55. Children under 18 who wish to enter the premises must be accompanied by and under supervision of an adult club member at all times.
56. Signs will be prominently displayed indicating that it is an offence for anyone under 18 to use the gaming machines.
57. The licensable activities authorised by this licence will be confined to the areas that are shaded in PINK on the plan deposited with and approved by the Licensing Authority.