Salcombe Regis Recreation Field

Salcombe Hill Road, SIDMOUTH, Devon

Completed application 035154 which is a New Application for Premises Licence from 01/08/2014 to 08/08/2014

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• provision of late night refreshment
• the supply of alcohol

Additional Conditions

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  ANNEXE 1 - MANDATORY CONDITIONS

   

  1.              (a)              There shall be no sale or supply of alcohol when there is no designated premises supervisor in respect of this premises licence or at a time when the said premises supervisor does not hold a personal licence or when his/her licence is suspended.

  (b)              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

  Source: Section 19 Licensing Act 2003

  2.              (1)              The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)              In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children -

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)              provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic (other than any promotion or discount available to an individual in respect of alcohol for consumption at a table meal, as defined in section 159 of the Act);

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less;

  (d)              provision of free or discounted alcohol in relation to the viewing on the premises of a sporting event, where that provision is dependent on-

  (i)              the outcome of a race, competition or other event or process, or

  (ii)              the likelihood of anything occurring or not occurring;

  (e)              selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.

  Source: Section 19 & 19A Licensing Act 2003

  3.              The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).

  Source: Section 19 & 19A Licensing Act 2003

  4.              The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.

  Source: Section 19 & 19A Licensing Act 2003

  5.              (1)              The premises licence holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.

  (2)              The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.

  Source: Section 19 & 19A Licensing Act 2003

  6.              The responsible person shall ensure that-

  (a)              where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)              beer or cider: ½ pint;

  (ii)              gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)              still wine in a glass: 125 ml; and

  (b)              customers are made aware of the availability of these measures.

  Source: Section 19 & 19A Licensing Act 2003

  7.                            Any person used to carry out a security activity as required under condition 12 of the Premises Operating Schedule must be licensed by the Security Industry Authority.

  Source: Section 21 Licensing Act 2003

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  ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  1.               The Licence Holder must ensure that the Venue Manager receives all Health and Safety Data relevant to the premises, prior to the premises being open to the public.

  2.               The Licence Holder must ensure that radio contact between festival stewards and SIA Security staff is maintained during the hours that the premises are open to the public.

  3.               The Licence Holder must ensure that all festival stewards receive training in safety routines prior to premises being opened to the public.

  4.               The Licence Holder must ensure that noise levels and public behaviour are monitored.

  5.               The Licence Holder must fully comply throughout the duration of the Licence with the Festival Safety and other Policies as submitted to the Licensing Authority with the application for the grant of the Premises Licence.

  6.               The Licence Holder must ensure that all SIA security staff are correctly registered with the Security Industry Authority.

  7.               The Licence Holder must ensure that prior to the premises being opened to the public, security fencing is erected as shown on the plan deposited with and approved by the Licensing Authority.

  8.               The Licence Holder must ensure that adequate lighting is provided throughout the premises during the hours that the premises are open to the public.

  9.               The Licence Holder must, throughout the duration of the Licence, have regular contact with the Licensing Authority and the Devon and Cornwall Constabulary.

  10.               The Licence Holder must fully comply throughout the duration of the Licence with the Risk Assessment submitted to the Licensing Authority.

  11.               The Licence Holder must ensure the public are informed of emergency procedures prior to the commencement of all concerts and events.

  12.               SIA stewarding levels will be commensurate with the determined risk levels for the venue concerned based on evidence from 2013 in regard to public disorder. Exact numbers of SIA and Sidmouth Folk Week Productions stewarding staff to be defined and documented through a consultative process with relevant authorities not later than 60 days prior to event commencement. To this end the Licence holders would wish to convene a “Safety Advisory Group” meeting with relevant authorities to explain our actions and take advice where necessary.

  13.               When going off duty stewards will remove any identifying clothing.

  14.               Stewards will not consume, or be under the influence, of alcohol or controlled substances whilst on duty.

  15.               The Licence Holder must ensure that the fire safety measures with which the premises are provided are maintained in good working order, and their adequacy will be determined on a regular basis, by the carrying out of a fire risk assessment as required by, and in accordance with the Regulatory Reform (Fire Safety) Order 2005.

  16.               The Licence Holder must ensure that free fresh water is available at all times.

  17.               The Licence Holder must ensure that an appropriate method for checking the number of people entering and leaving the premises is employed and steps will be taken so that, once the maximum occupancy is reached, no further persons are admitted.

  18.               The Licence Holder must ensure that noise levels are monitored and adjusted to comply with the levels as determined in consultation with the Environmental health officer responsible for the event.

  19.               The Licence holder will ensure that children under 12 will either be accompanied by a responsible adult or signed in as appropriate to designated workshops and events. Under 16’s must be accompanied by a responsible adult at any event that is programmed to run after midnight.

  20.               There will be a dedicated area where under 18’s may purchase soft drinks.

  21.               The Licence Holder must ensure that alcohol is not purchased or consumed by underage persons. Alcohol sales will cease 30 minutes before the close of the venue. (02.00)

  22.              No beverages, either alcoholic or non-alcoholic, will be sold in glass bottles. All bottled beverages are to be poured into glasses at the point of sale. All glasses will be plastic or toughened glass.

  23.               A “Challenge 21” policy will be in operation throughout the event.

  24.              There will be a maximum sound level of 55db at the nearest residential property.

  25.              There will be a meeting between responsible Sidmouth Folk Week Productions persons and an Environmental Health Officer from East Devon District Council, on a date to be decided, to determine a ‘standard level for the week in terms of the venue.

  26.              A base level will be set with the Production Director, Head of Sound for the venue and an Environmental Health Officer for East Devon District Council in attendance.

  27.              Each evening a reading will be obtained from three locations to enable a pro-active response to the prevailing weather conditions. The three locations to be confirmed in consultation with the Environmental Health Officer for East Devon District Council.

  28.              Sidmouth Folk Week Productions will supply a contact number to identified residents to allow a “direct” link in terms of sound levels. On contact from a member of the public Sidmouth Folk Week Productions will respond by detailing a member of staff to attend the location of the complaint to check sound levels and decide on an appropriate response.

•  

  ANNEXE 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  1.              The Licence Holder must install an appropriate number of noise monitoring devices. These devices to be installed under the guidance of an East Devon District Council Environmental Health Officer who will be responsible for the setting and positioning of the monitoring devices.

  2.              The Licence Holder must make available the telephone numbers of key festival personnel to local residents on a 24 hour basis for the duration of the festival.

  3.              The Licence Holder must ensure that clear traffic signage be positioned for the duration of the festival.

  4.              The Licence Holder must ensure that there be a rigorous litter clean up exercise during and after the event around the curtilage of the festival site.

•  

  ANNEXE 4 - PLAN APPROVED BY THE LICENSING AUTHORITY

   

  The extent of the areas within which the various licensable activities will be permitted are as shown outlined in RED and the sale of alcohol will be permitted only within the area shown hatched RED on the plans submitted to and approved by the Licensing Authority.

Premises Plans

• Plans - Salcombe Regis Campsite 2014 - Page 1 of 2
• Plans - Salcombe Regis Campsite 2014 - Page 2 of 2